https://whiteorckelks.ca Privacy Policy
Type of Website – Community Organisation
Effective date October 6, 2025
https://whiterockelks.ca (the “Site”) is owned and operated by White Rock Elks #431 and can be contacted at:
president@whiterockelks.ca
(604)-538-4016
1469 George Street, White Rock BC V4B 2P7
Purpose:
The purpose of this privacy policy is to inform users of our Site of the following:
1. The personal data we will collect
2. Use of collected data
3. Who has access to the data collected
4. The rights of Site users, and
5. The Site’s cookie policy
Consent
By using our Site users agree that they consent to:
1. The conditions set out in this Privacy Policy, and
2. The collection, use, and retention of the data listed in this Privacy Policy.
Personal Data We Collect
We only collect data that helps us achieve the purposes set out in this Privacy Policy. We will not collect any data beyond the data listed below without notifying you first.
Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:
1. IP address
2. Location
3. Hardware and software details
4. Clicked links and
5. Content viewed
Data Collected in a Non-Automatic Way
We may also collect and store some of the following data when users fill in and submit our membership and/or email/newsletters forms:
1. First and Last name (both membership and/or email/newsletters forms)
2. Email address (both membership and/or email/newsletters forms)
3. Phone number (membership form only)
4. Mailing address (membership form only)
5. Payment information (membership form only)
6. Present Occupation (membership form only)
How we Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy, or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.
The data we collect automatically is used for the following purposes:
1. Statistics
The data we collect when the user submits one of our membership and/or email/newsletters forms is used for the following purposes:
1. Communication, and
2. Membership
Who We Share Personal Data With
We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set our in this Privacy Policy.
Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:
1. If the law requires it,
2. If it required for any legal proceeding
3. To prove or protect our legal rights
If you follow the hyperlinks from our Site to another site, please note that we are not responsible for, and have no control over, their privacy policies and practices.
How Long We Store Personal Data
User data will be stored until the purpose the data was collected for has been achieved.
How We Protect Your Personal Data
In order to protect your security, we use the strongest available browser encryption and our data storage is secure. Stored data is only accessible to specific authorised personnel.
While we take all reasonable precautions to ensure that user data is secure, and that users’ information is protected, there always remains the risk of harm. The internet as a whole can be insecure at times, and therefore, we are unable to guarantee the security of user data beyond what is reasonably practical.
Children
We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data, their parent or guard may contact our White Rock Elks president here:
president@whiterockelks.ca
How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to have your data that we have collected in the ways described in this Privacy Policy deleted or modified in any way, please contact our White Rock Elks president here:
president@whiterockelks.ca
How to Opt-Our of Data Collection, Use, or Disclosure
In addition to the method described above in the How to Access, Modify, Delete, or Challenge the Data Collected section of this Privacy Policy, we provide the following opt-out method for deletion of your personal data;
1. You may opt-out by clicking the unsubscribe option found in our emails and/or newsletters
Cookie Policy
A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. On your computer, tablet, phone, or device, you can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.
We use the following types of cookies on our Site:
1. Functional cookies, which are used to remember the selections you make on our Site, so that your selections are saved for your next visits: and
2. Analytical cookies, which allow us to improve the design and functionality of our site by collected data on how you access our Site; for example, data on the content you access, how long you stay on our Site, etc.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Modifications
This Privacy Policy may be amended from time to time, in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy, we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes in this Privacy Policy.
Contact Information
If You have any questions, concerns or complaints, you may contact our White Rock Elks president at: president@whiterockelks.ca